Supplier invoice capture, coding and approval routing
We agree the source records, approval points, exception-handling process and handover output for this workstream, keeping responsibilities clear between client management and the accounting team.
Accounting & Bookkeeping · Elite Accounting
Accounts Payable and Receivable Outsourcing
Know who owes you money, what you owe suppliers and where collections are stuck. Outstanding invoices and late supplier payments can become a working-capital problem before the management accounts show it. Structured AP/AR operations improve visibility over receivables, commitments, credit terms and disputed balances.
Accounts Payable & ReceivableElite Accounting Services · PondicherryScope-based pricing · Records reviewed securely · No invented guarantees
What is accounts payable & receivable?
Financial records that support better decisions.
Outstanding invoices and late supplier payments can become a working-capital problem before the management accounts show it. Structured AP/AR operations improve visibility over receivables, commitments, credit terms and disputed balances. Our approach starts by assessing existing records, business workflows and statutory obligations, so each engagement is designed around real needs rather than a generic one-price-fits-all package. The agreed outputs, review roles, responsibilities and turnaround are documented before work begins.
Detailed service scope
What our accounts payable & receivable service can include
Six practical workstreams. The final service specification depends on transaction volume, business structure, records, software and required review.
Vendor statement and payable-ledger reconciliation
We agree the source records, approval points, exception-handling process and handover output for this workstream, keeping responsibilities clear between client management and the accounting team.
Customer invoice and receipt allocation
We agree the source records, approval points, exception-handling process and handover output for this workstream, keeping responsibilities clear between client management and the accounting team.
Receivable aging and disputed-item tracking
We agree the source records, approval points, exception-handling process and handover output for this workstream, keeping responsibilities clear between client management and the accounting team.
Payment run preparation and due-date calendar
We agree the source records, approval points, exception-handling process and handover output for this workstream, keeping responsibilities clear between client management and the accounting team.
Cash collection and working-capital reporting
We agree the source records, approval points, exception-handling process and handover output for this workstream, keeping responsibilities clear between client management and the accounting team.
Ideal customers
Who benefits from this service?
We assess whether this engagement matches your records, company stage and the decisions you need to make.
01 · Client situation
Wholesale, retail and service companies managing invoice volumes
02 · Client situation
Businesses with recurring supplier bills and credit purchases
03 · Client situation
Teams that need aging, payment schedules and collection follow-up
Onboarding checklist
Documents and information required
Gather these records to help us assess the work. This is a starting checklist rather than a request to send confidential information through unsecured email.
01 · Customer and vendor master records
Confirm the period and completeness of this record. We will identify any missing supporting evidence during onboarding.
02 · Invoice and credit/debit note exports
Confirm the period and completeness of this record. We will identify any missing supporting evidence during onboarding.
03 · Agreed credit terms and approval hierarchy
Confirm the period and completeness of this record. We will identify any missing supporting evidence during onboarding.
04 · Bank receipt and payment statements
Confirm the period and completeness of this record. We will identify any missing supporting evidence during onboarding.
05 · Opening customer and supplier balances
Confirm the period and completeness of this record. We will identify any missing supporting evidence during onboarding.
06 · Dispute, return and write-off records
Confirm the period and completeness of this record. We will identify any missing supporting evidence during onboarding.
Security: Do not send passwords, raw banking credentials, PAN/Aadhaar scans or employee personal information by unapproved channels. Agree secure access permissions and document transfer first.
Step-by-step process
How the engagement works
From first review through reporting, each stage has a practical output and approval checkpoint.
Review invoice workflow
Map how bills and customer invoices enter the books, who approves them and common exceptions.
Clean opening balances
Reconcile customer and vendor ledgers and identify old or disputed items.
Define approval and collections processes
Agree payment authorization, follow-up language, escalation and credit control rules.
Operate reconciliation cycles
Post bills, match receipts, maintain aging and produce payment/collection trackers.
Report on working capital
Summarize overdue items, disputes, debtor days and supplier commitments for management.
Expected handover
What you receive
These are potential outputs rather than an unconditional promise. Each must be listed in the signed scope and supported by adequate records.
- Supplier bills and approved payable list
- Customer receipt and open invoice ledger
- AP and AR aging schedules
- Collection and payment due-date calendar
- Dispute and exception tracker
What is not automatically included
- Payment or bank transfer authorization without explicit controls
- Debt collection litigation or legal enforcement
- Guarantees that customers will pay by a target date
Formal audit, certification, regulated tax representation and statutory sign-off require appropriately qualified practitioners and a separate engagement where applicable.
Fees and value
How we determine a suitable quotation
We do not advertise an unverified fixed price. We review transaction and account volumes, business structure, outstanding records, payroll, required reports and the level of review before quoting. Government fees, software subscriptions, tax filing and other external charges are identified separately when applicable.
Frequently asked questions
Accounts Payable & Receivable FAQs
Practical answers to commercial and operational questions. Tax and statutory requirements must be reviewed against current official rules and the facts of the engagement.
What is the difference between AP and AR?
Accounts payable tracks amounts owed to suppliers; accounts receivable tracks amounts owed by customers.
Can you manage both payable and receivable ledgers?
Yes, the two can be combined into a scoped finance operations process with clear approvals.
Will you make payments to suppliers?
Payment runs can be prepared, but actual authorization and bank transfer control should remain with client-approved users.
Can you follow up with overdue customers?
Administrative follow-up may be scoped under approved scripts, channels and escalation rules; legal recovery work is not implied.
How do you handle disputed invoices?
Disputed items should be logged with the reason, documentation, owner and agreed next action.
Can you reconcile marketplace receivables?
Yes, subject to access to settlement reports, fees, refunds and payment gateway data.
What is an aging report?
It groups unpaid customer or supplier balances by how long they have been outstanding, commonly against invoice or due dates.
Do you verify vendor bank changes?
Vendor detail changes should follow client-approved, independently verified controls before any payment.
How do you manage supplier credit notes?
Credits are matched to the correct vendor transactions and reconciled to the payable ledger.
Can this improve cash flow?
Better visibility can help decisions, but collections and cash outcomes depend on customer behavior and business policies.
Which documents do you need?
Vendor/customer ledgers, invoice records, banking data, credit terms and exception histories are common starting inputs.
How are AP/AR services priced?
Typically by invoice volumes, account counts, systems, reporting cadence and escalation work.
Related expertise
Other accounting services
Find the right supporting service rather than paying for unrelated work.
Official information: Companies Act Section 128 ↗ · CBIC GST records Section 35 ↗ · CBIC GST records retention Section 36 ↗. Source links explain the relevant framework and do not endorse or certify Elite Accounting.
Discuss your requirements
Get a tailored accounts payable & receivable proposal.
Share your business type, approximate transaction volume and required reports. We'll identify the appropriate scope, exclusions, professional responsibilities and fee before proceeding.
Elite Accounting ServicesCall +91 90927 19929 ↗Email info@eliteaccounting.co.in ↗Consultation Information ↗
2nd Floor, No.52, Canteen St, Heritage Town, Pondicherry – 605001